Need a document that was issued, received, or provided electronically and requires notarization? Royal Seal Notary Public provides in-person notarial services for eligible electronic documents in Oshawa.

Many documents are now delivered by email, downloaded from online portals, or issued electronically. Depending on the document and the requirements of the organization receiving it, the document may need to be printed, witnessed, certified, or otherwise notarized.

Common situations may include:

• Documents received by email
• Electronic certificates or records
• Online application forms
• Business or corporate documents
• Documents requiring a witnessed signature
• Documents intended for use in Canada or abroad
• Supporting documents downloaded from an official online source

What to bring:

• The electronic document or a clear printed copy
• Access to the original electronic file, if available
• Valid government-issued identification
• Any instructions, email, or checklist from the organization requesting the notarization

Important:

• Receiving a document electronically does not mean the notarization can be completed remotely.
• Notarial acts are completed in person at Royal Seal Notary Public.
• Remote commissioning may be available for certain eligible affidavits or declarations, but this is different from remote notarization.
• If your signature must be witnessed, do not sign the document before your appointment.
• Some electronically issued documents may have specific verification or certification requirements.
• We do not guarantee that a printed or notarized electronic document will be accepted by the receiving organization.
• Documents intended for use outside Canada may require additional steps such as an apostille, authentication, translation, or other certification.

If you received a document electronically and are unsure whether it can be notarized or how it should be prepared, bring or send us the instructions you received. We can help you understand the notarial service being requested.

Royal Seal Notary Public provides in-person notarization services for eligible electronic documents in Oshawa, serving clients from Oshawa, Whitby, Ajax, and throughout Durham Region.

Book your appointment online or call 647-704-7703 if you are unsure how to prepare your electronic document.